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AuralMinutes Terms of Use and End User Licence Agreement

DRAFT. NOT LEGAL ADVICE. This document was prepared as a working draft for Fluxion Interactive. It has not been written or reviewed by a qualified lawyer. Consumer protection law, recording law and the enforceability of liability limits all vary enormously by country and by US state, and several clauses below will be unenforceable somewhere. Before you publish it, have a solicitor or attorney qualified in your jurisdiction review it in full, and check it against Apple’s Schedule 1 minimum EULA terms and the Google Play Developer Distribution Agreement. Replace every placeholder in square brackets before publication.

Application: AuralMinutes (“AuralMinutes”, “the app”) Publisher: Fluxion Interactive (“we”, “us”, “our”) Effective date: 11 August 2026 Last updated: 11 August 2026

Please read section 5 before you record anybody

AuralMinutes records meetings. You, and not Fluxion Interactive, are responsible for making sure everyone in the room has agreed to be recorded. In many places recording a conversation without everyone’s consent is a criminal offence. Section 5 sets this out in full, and it is the most important section in this agreement.

1. This agreement

By downloading, installing or using AuralMinutes, you agree to these terms. If you do not agree, do not use the app, and delete it.

These terms are an agreement between you and Fluxion Interactive. They are not an agreement with Apple or Google, although both have rights under them. See section 14.

If you are using AuralMinutes for work, you confirm you have the authority to accept these terms on behalf of your employer or client, and “you” in this agreement means both you and that organisation.

You must be at least 16 years old, or the age of digital consent in your country if that is higher, to use AuralMinutes.

2. What we give you: the licence

We grant you a personal, non-exclusive, non-transferable, revocable licence to install and use one copy of AuralMinutes on devices you own or control, in line with the usage rules of the app store you got it from, for as long as you comply with these terms.

You may use AuralMinutes for personal or business purposes, including for meetings you are paid to minute.

You may not:

  • copy, sell, rent, lease, lend, sublicense or redistribute the app;
  • reverse engineer, decompile or disassemble the app, or try to derive its source code or its internal files, except to the narrow extent that this restriction is prohibited by law in your country;
  • remove or alter any copyright, trade mark or other notice in the app;
  • extract, re-host, re-distribute or repackage the files that the app downloads at first launch, or use them in any other product;
  • use the app to build a competing product, or to train a competing system;
  • circumvent, disable or interfere with any part of the app that enforces the free plan’s limits or verifies a subscription;
  • use the app in any way that breaks the law, or that infringes anyone’s rights.

We keep all rights we have not expressly granted you here. AuralMinutes, its name, its logo, its design and its underlying software remain the property of Fluxion Interactive and its licensors. Nothing in this agreement transfers ownership of anything to you.

Your content stays yours. Recordings you make, transcripts, notes and documents produced by the app belong to you (or to whoever owns them under your own arrangements). We claim no rights over them whatsoever. The app works on your phone. The one route by which a recording or transcript leaves it is cloud processing you ask for, meeting by meeting: it passes through our service to the processing provider, and is deleted once the result reaches you. We use it for nothing else. Our Privacy Policy sets that out in full.

3. The free plan and paid plans

3.1 The free plan

AuralMinutes is free to install and free to use, with no account and no limit on how long or how often you record. The free plan includes recording, importing audio you already have, transcription and speaker separation on your phone, translation into English on your phone, the minutes editor, and PDF export.

We may change what the free plan includes in future versions. If we do, we will not remove access to meetings you have already recorded.

3.2 AuralMinutes Plus

Plus adds export to Word, and your own logo, organisation name and brand colour on exported documents. Plus works entirely on your phone and needs no account. It is sold either as an annual subscription or as a one-time purchase.

A one-time purchase of Plus does not renew and is not charged again. It covers the Plus features as they are when you buy it, in this app, for as long as we offer the app. It does not include the cloud features in section 3.3.

3.3 AuralMinutes Pro and Max

Pro and Max include everything in Plus, and add cloud transcription and minutes written up for you from a transcript. Both need an account. Each plan includes a monthly allowance of cloud transcription and of written-up minutes, shown in the app before you subscribe. Allowances reset each month and do not carry over. Max also includes priority processing and bulk import.

A meeting is only sent for cloud processing when you ask for it, meeting by meeting, as described in our Privacy Policy.

3.4 Price and renewal

  • Prices are shown in the app and in the store before you confirm, in your local currency as set by the store. Local taxes may be added.
  • Subscriptions renew automatically at the end of each period (monthly or yearly, as you chose) at the then-current price, unless you cancel.
  • Payment is charged to your Apple Account or Google Play account at confirmation of purchase, and again at each renewal.
  • Renewal is charged within 24 hours before the end of the current period.
  • If you do not want a subscription to renew, cancel at least 24 hours before the current period ends.

3.5 The 7-day free trial

New subscribers may be offered a 7-day free trial.

  • The trial starts when you begin it. It is offered once per Apple Account or Google Play account. If you have used it before, or you are ineligible for any other reason set by the store, you will be charged straight away and the store will tell you so before you confirm.
  • You must cancel at least 24 hours before the trial ends to avoid being charged. If you do not cancel, the trial converts automatically into a paid subscription and the full price is charged.
  • Cloud allowances during a trial may be smaller than the plan’s full allowance. The app shows the trial allowance before you start.
  • If you cancel during the trial, you keep the plan’s features until the trial period would have ended.
  • Any unused part of a trial is forfeited if you buy a subscription before the trial is over.

3.6 Price changes

If we change a subscription price, Apple and Google will notify you and, where their rules require, ask you to agree before your next renewal is charged. You can always cancel instead.

3.7 If your subscription lapses

Losing a paid plan does not lose your meetings. Everything you have already recorded, transcribed, translated and written stays on your device and stays readable, and documents you have already exported are unaffected. You go back to the free plan for anything new: Word export, your own letterhead and the cloud features stop being available until you subscribe again. A one-time purchase of Plus does not lapse.

4. Cancellation, refunds and how to get help with billing

We do not process payments and we cannot issue refunds. Every purchase is made through Apple or Google, and only they can change or reverse it.

To cancel:

  • iPhone or iPad: Settings → your name → Subscriptions → AuralMinutes → Cancel Subscription. Or visit apps.apple.com/account/subscriptions.
  • Android: Play Store app → profile icon → Payments and subscriptions → Subscriptions → AuralMinutes → Cancel. Or visit play.google.com/store/account/subscriptions.

Deleting the app does not cancel your subscription. You must cancel through the store.

For refunds:

  • Apple: request one at reportaproblem.apple.com. Refunds are entirely at Apple’s discretion under its media services terms.
  • Google: request one through Google Play Help. Google applies its own refund policy, including a limited window for automatic self-service refunds.

Statutory rights. If you live in the UK, the EU or another country with a legal right to cancel a digital purchase within a cooling-off period, that right is not affected by anything above, and you may exercise it through the store you purchased from. Nothing in these terms takes away a right you have under mandatory consumer law.

If the store cannot help you and you believe something has gone genuinely wrong, write to us at [CONTACT EMAIL] and we will do what we can, though the payment itself remains in the store’s hands.

5. Recording other people: your responsibility

This section matters more than any other in this agreement. Read it properly.

5.1 You are the one recording

AuralMinutes is a tool that you operate. When you press record, you are the person making the recording, you are the person holding it afterwards, and you are the person the law looks at.

You are solely responsible for obtaining the consent of every person whose voice is captured, and for complying with every law, regulation, workplace policy, professional rule and contractual obligation that applies to the recording, its storage, its translation and anything you do with the resulting document.

5.2 The law is not the same everywhere

Consent rules for recording conversations vary sharply between countries, and within countries.

  • United States. Federal law and many states allow a recording where one party to the conversation consents, which can be you. But a substantial number of states, including California, Florida, Illinois, Maryland, Massachusetts, Michigan, Montana, Nevada, New Hampshire, Pennsylvania and Washington, require the consent of all parties. Getting this wrong can be a criminal offence and can expose you to civil damages. Which state’s law applies is not always obvious when people are in different places, and recording across state lines is a known trap.
  • European Union and United Kingdom. A recording of an identifiable person is that person’s personal data. Recording a meeting for work purposes generally makes you or your organisation a data controller under the GDPR or UK GDPR, with duties to have a lawful basis, to tell people what you are doing, to keep the recording no longer than necessary and to honour their rights over it. Consent obtained under pressure (for example from an employee who does not feel able to refuse) may not be valid consent at all.
  • Elsewhere. Canada, Australia, and many other countries have their own rules, several of which differ between provinces or states.

We cannot advise you on which of these applies to you. Take your own advice if you are unsure.

5.3 What we expect you to do

At a minimum, before you press record:

  1. Tell everyone present that the meeting is being recorded, in clear terms, before the recording starts.
  2. Get their agreement, and note that you did.
  3. Give anyone who objects a real opportunity to say so, and respect it.
  4. Follow any rule your employer, client, regulator or professional body imposes on recording.
  5. Take particular care with anything confidential, privileged or sensitive: medical, legal, financial, disciplinary or personal matters, and anything covered by a duty of confidence or a non-disclosure agreement.
  6. If someone later withdraws consent, or asks you to delete a recording of them, delete the meeting in the app.

5.4 Do not record where it is prohibited

Do not use AuralMinutes to record covertly, to record where recording is forbidden, or to record any conversation you are not entitled to record, including intercepting communications you are not a party to.

5.5 What follows from this

Because you control the recording and we never receive it, we accept no responsibility for how you use AuralMinutes to record people. If a claim, fine, investigation or prosecution arises out of a recording you made, it is yours to deal with. See the indemnity in section 9.

6. Acceptable use

You agree not to use AuralMinutes:

  • to break any law, or to help anyone else break one;
  • to record anyone without the consent required where you are (section 5);
  • to harass, stalk, defame, intimidate or blackmail anyone;
  • to capture communications you have no right to capture;
  • to produce a document that you then present as a verbatim or certified record when it is not one (section 7);
  • in any setting where the app’s output is relied on for safety-critical or life-critical decisions;
  • in breach of any confidentiality obligation you owe to someone else.

If you break these terms, your licence ends immediately. Since the app runs entirely on your device, that termination is a legal consequence rather than a switch we can flip, but it is real, and it removes your right to keep using the app.

7. What AuralMinutes cannot do: please read this before relying on its output

AuralMinutes listens to a recording and makes its best guess at what was said, who said it, and what it meant. Those guesses are frequently wrong. This is true of every automatic system of this kind, ours included, and it is not a defect.

Specifically:

  • The transcript is not verbatim. Words will be misheard, especially names, technical terms, acronyms, figures, dates and anything said quickly, quietly, over someone else, or with background noise. Whole phrases may be dropped or invented.
  • Speaker labels are often wrong. Identifying who spoke from a single microphone in a room is genuinely difficult. AuralMinutes will sometimes merge two people into one, split one person into two, or attribute a sentence to the wrong person. You can correct this in the app, and you should check it before relying on the result.
  • Translation is approximate. Machine translation of unscripted speech loses nuance, misreads idiom and sometimes reverses meaning. Where a shade of meaning matters, read the original.
  • Summaries, decisions and action items are generated, not verified. The app may state a decision that was not reached, miss one that was, assign a task to the wrong person, get a deadline wrong, or omit something important. It has no way of knowing what mattered to you.
  • AuralMinutes is not a court reporter, a certified translator, a legal transcript, an interpreter or a witness. Its output must not be relied on as an accurate, complete or verbatim record of a meeting, and must not be submitted as one to a court, tribunal, regulator, arbitrator or any other body that requires a certified record.

Always check the transcript and the notes against your own recollection, and correct them, before you circulate them or act on them. Everything in the app is editable for exactly this reason. If a decision carries financial, legal, medical, employment or safety consequences, verify it independently.

8. Disclaimer of warranties

To the fullest extent the law allows:

AuralMinutes is provided “as is” and “as available”, without warranty of any kind. We disclaim all implied warranties, including merchantability, fitness for a particular purpose, accuracy, and non-infringement.

We do not warrant that the app will be uninterrupted or error-free, that it will run on any particular device, that its output will be accurate or complete, that defects will be corrected, or that a recording will always be captured successfully. Recording can be interrupted by an incoming call, another app taking the microphone, a flat battery, a full disk, a crash or an operating system update, and a recording can be lost as a result.

Keep your own backups of anything you cannot afford to lose. Because your data lives only on your device, we cannot recover it for you, not because we refuse, but because we have never had a copy.

Some countries and US states do not allow the exclusion of implied warranties. If you live in one, these exclusions apply only to the extent permitted there, and you keep any rights that cannot be excluded. That includes, in the UK, your rights under the Consumer Rights Act 2015, and in the EU, your rights under the Digital Content Directive.

9. Limitation of liability and indemnity

9.1 Limitation

To the fullest extent the law allows, Fluxion Interactive is not liable for any indirect, incidental, special, consequential, exemplary or punitive damages, or for loss of profits, revenue, business, goodwill, opportunity, data or the cost of substitute services, however caused and on any theory of liability, even if we were told such damages were possible.

In particular, we are not liable for:

  • decisions taken, or not taken, on the basis of a transcript, translation, summary or action item produced by the app;
  • a recording that failed, was interrupted, was corrupted or was lost;
  • data lost when a device is lost, broken, wiped, reset or restored, or when the app is deleted;
  • any claim arising from your recording of another person, or from what you did with a recording afterwards.

Our total liability to you, for everything, is limited to the greater of (a) the amount you paid us for AuralMinutes in the twelve months before the claim arose, or (b) US$50. For a free-plan user, the practical effect is US$50.

Nothing in this agreement excludes liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot lawfully be excluded.

9.2 Indemnity

You agree to indemnify and hold harmless Fluxion Interactive, its directors, employees and contractors, against any claim, demand, loss, liability, fine, penalty, damages, cost or expense (including reasonable legal fees) arising out of:

  • your use of the app;
  • your breach of these terms;
  • any recording you make, including any claim that it was made or used without the necessary consent, or in breach of privacy, data protection, confidentiality or wiretapping law;
  • your infringement of anyone else’s rights.

10. Changes to the app and to these terms

We may update AuralMinutes, change its features, or stop supporting old operating system versions or older devices. We may release new versions with different capabilities. We are not obliged to provide updates, support or maintenance indefinitely, though we intend to.

We may change these terms. If we do, the new version will be posted at the same address with a new date, and made available in the app under Settings. Material changes will be brought to your attention in the app. Continuing to use AuralMinutes after a change means you accept the new terms; if you do not accept them, stop using the app and delete it.

We may also discontinue AuralMinutes entirely. If we do, the copy already installed on your device keeps working for as long as your device and its operating system allow, your data stays where it is, and we will not charge for a renewal after the discontinuation is announced.

11. Third-party components

AuralMinutes includes open-source software developed by others, all of which runs on your device. The full list, with licences and attributions, is available in the app under Settings → Legal → Licences. Those components are provided by their authors under their own terms, generally without warranty, and those terms take precedence over this agreement in respect of the components themselves.

Apple and Google provide the store, the payment system and the delivery of the app. Their terms apply to those services. Neither is responsible for AuralMinutes, and neither has any obligation to support it. See section 14.

12. Privacy

Our Privacy Policy explains what happens to your information. The short answer is that your recordings, transcripts and documents stay on your device unless you choose a cloud transcription for a particular meeting, there is no account, and there is no server operated by us. Please read it: [PRIVACY POLICY URL].

13. Termination

This licence lasts until it is terminated.

  • By you: delete the app. Remember to cancel any subscription separately through the store (section 4).
  • By us: automatically, if you break these terms.

On termination, you must stop using AuralMinutes and delete it. Sections 5, 7, 8, 9, 15 and 16 survive termination.

14. Apple and Google

Apple. You and we acknowledge that this agreement is between you and Fluxion Interactive only, not with Apple, and that we alone are responsible for AuralMinutes and its contents. Apple has no obligation to provide any maintenance or support for AuralMinutes. If AuralMinutes fails to conform to any applicable warranty, you may notify Apple, and Apple will refund the purchase price; to the maximum extent permitted by law, Apple has no other warranty obligation of any kind in respect of AuralMinutes. We, not Apple, are responsible for addressing any claim by you or a third party relating to AuralMinutes, including product liability claims, any claim that AuralMinutes fails to conform to a legal or regulatory requirement, and any claim arising under consumer protection or similar legislation. We, not Apple, are responsible for investigating, defending, settling and discharging any third-party claim that AuralMinutes infringes that party’s intellectual property rights. You represent that you are not located in a country subject to a US Government embargo or designated as terrorist-supporting, and that you are not on any US Government list of prohibited or restricted parties. Apple and its subsidiaries are third-party beneficiaries of this agreement and, on your acceptance of it, will have the right to enforce it against you.

Google. Your use of Google Play is governed by the Google Play Terms of Service. Google is not a party to this agreement and is not responsible for AuralMinutes.

15. Governing law and disputes

These terms are governed by the laws of [GOVERNING LAW JURISDICTION, e.g. England and Wales / the State of Delaware, USA], without regard to its conflict-of-law rules. The courts of [COURTS, e.g. England and Wales] have exclusive jurisdiction, except as set out below.

If you are a consumer, nothing here deprives you of the protection of the mandatory laws of the country where you live, and you may bring proceedings in your local courts if the law entitles you to.

[Decide with your lawyer whether to include an arbitration clause and class-action waiver. These are common for US-facing consumer apps but are unenforceable or restricted in the UK, the EU and several other jurisdictions, and they carry their own costs. If included, they must be conspicuous and must offer an opt-out.]

Before starting formal proceedings, please email [CONTACT EMAIL]. Most problems can be sorted out that way.

16. General

  • Entire agreement. These terms and the Privacy Policy are the whole agreement between you and us about AuralMinutes, and replace anything said before.
  • Severability. If a court finds any part of this agreement unenforceable, that part is limited or removed to the minimum extent necessary, and the rest stays in force.
  • No waiver. If we do not enforce something immediately, we have not given up the right to enforce it later.
  • Assignment. You may not transfer your rights under this agreement. We may transfer ours to a successor of our business, on notice to you.
  • Force majeure. Neither party is liable for a failure caused by something genuinely outside its reasonable control.
  • Language. These terms are written in English. Any translation is provided for convenience, and the English version prevails.

17. Contact

Fluxion Interactive Email: [CONTACT EMAIL] Post: [COMPANY ADDRESS]